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Company Information
Penn
National Gaming Inc.
Audit Committee Charter
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AUDIT
COMMITTEE OF THE BOARD OF DIRECTORS OF
PENN
NATIONAL GAMING, INC.
CHARTER
I.
PURPOSE
The Audit
Committee (the “Audit Committee”) of the Board of
Directors (the “Board”) of Penn National Gaming, Inc.
(the “Company”) shall assist the Board in monitoring
(a) the integrity of the financial statements of the Company,
(b) the independent auditor’s qualifications and independence,
(c) the performance of the Company’s internal audit function
and independent auditors, and (d) the compliance by the Company
with certain legal and listing requirements. The Audit Committee’s
primary duties and responsibilities include:
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Serving
as an independent and objective party to monitor the Company’s
financial reporting process and internal control system.
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Reviewing
and appraising the audit efforts of the Company’s independent
accountants and internal auditors and monitoring their independence.
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Maintaining
free and open communication with and among the independent accountants,
the internal auditors, financial and senior management of the
Company and the Board.
In discharging
this oversight role, the Audit Committee is empowered to investigate
any matter brought to its attention and any other matters that
the Audit Committee believes should be investigated. The Audit
Committee may at any time engage, at the expense of the Company,
independent counsel or other advisors, as it deems necessary to
carry out its duties. The Audit Committee will primarily fulfill
these responsibilities by carrying out the activities enumerated
in Section IV of this Charter.
While the
Audit Committee has the responsibilities and powers set forth
in this Charter, it is not the duty of the Audit Committee to
plan or conduct audits, assure compliance with certain laws and
listing standards, assure compliance with the Company’s
Code of Business Conduct, or determine that the Company’s
financial statements are complete and accurate and prepared in
accordance with generally accepted accounting principles. These
duties are the responsibility of management.
II.
COMPOSITION
The Audit
Committee shall be comprised of no fewer than three directors,
each of whom shall meet the “independence” requirements
of NASDAQ and the rules and regulations of the Securities and
Exchange Commission (the “Commission”). All members
of the Audit Committee shall be able to read and understand fundamental
financial statements, including a company’s balance sheet,
income statement, and cash flow statement at the time of his or
her appointment to the Audit Committee. The Company is responsible
for providing the Committee with educational resources pertinent
to the Company and other matters as may be requested by the Committee.
At least one member of the Audit Committee shall be a financial
expert as defined by the Commission within the time prescribed
by applicable law or listing standards or the Company will publicly
disclose why it does not.
The members
of the Audit Committee shall be elected by the Board at the annual
organizational meeting of the Board and shall serve until their
successors shall be duly elected and qualified. Audit Committee
members may be replaced by a majority vote of the Board. Unless
an Audit Committee Chairman is elected by the full Board, the
members of the Audit Committee may designate a Chairman by majority
vote of the Audit Committee.
III.
MEETINGS
The Audit
Committee shall meet as often as it deems necessary, but no less
frequently than quarterly.
In discharging
its responsibility to foster open communications, the Audit Committee
shall meet at least annually with management and the independent
accountants in separate executive sessions to discuss any matters
that the Audit Committee or either of these groups believe should
be discussed privately. In addition, the Audit Committee may request
any officer, employee or agent of the Company to attend an Audit
Committee meeting or to meet with members of the Audit Committee.
The Audit
Committee, or at least its Chairman, shall meet with the independent
accountants and/or management quarterly to review the Company’s
financial statements consistent with Section IV below.
The Audit
Committee may also act by unanimous written consent without a
meeting.
IV. RESPONSIBILITIES
AND DUTIES
The Audit
Committee shall:
A.
Documents/Reports Review
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Annually
review and reassess this Charter.
- Submit
this Charter to the Board for approval and ensure disclosure
of the Charter in accordance with the rules and regulations
of the Commission and applicable listing standards.
- Review
and discuss the Company’s audited financial statements
for each fiscal year with management and the independent accountants;
review the written disclaimer and the letter from the independent
accountants required by Independence Standards Board No. 1,
as it may be modified or supplemented; and discuss with the
independent accountants their independent status. Based on
the review and discussions in the preceding sentence, make a
recommendation to the Board on inclusion of the audited financial
statements in the Annual Report on Form 10-K for each fiscal
year. The Audit Committee shall review any certification, report
or opinion rendered by the independent accountants and discussions
regarding the adequacy of disclosures and content, quality of
earnings, reserves and accruals, suitability of accounting principles,
reasonableness of estimates and other judgmental matters and
such other matters that the Audit Committee deems appropriate.
- Review
and discuss, with management and the independent accountants,
adjustments recorded as a result of the audit of the Company’s
financial statements for each fiscal year, and the effects of
audit findings that were not adjusted in the underlying accounting
records of the Company.
- Review,
discuss and assess, with management and the independent accountants,
the impact of new accounting pronouncements on the Company’s
financial statements and related disclosures.
- Review
with management and the independent accountants the matters
that the independent accountants are required to communicate
to the Audit Committee as a result of their review of the Company’s
interim financial information, Quarterly Reports and Annual
Reports on forms to be filed with the SEC. For this purpose,
the Chairman of the Audit Committee may act on behalf of the
entire Audit Committee.
- Discuss
with management and the independent accountants significant
financial reporting issues and judgments made in connection
with the preparation of the Company’s financial statements,
including any significant changes in the Company’s selection
or application of accounting principles, any major issues as
to the adequacy of the Company’s internal controls and
any special steps adopted in light of material control deficiencies.
- Inquire
of management and the independent accountants if any correspondence
or published reports that raise material issues regarding the
Company’s financial statements or accounting policies
have been received from regulators or governmental agencies.
- Confirm
management has included a report on the Audit Committee in all
proxies and information statements, as required by applicable
laws or listing standards.
B. Independent Accountants
- Exercise
sole authority within the Company to appoint, determine the
compensation and funding for, oversee and, where appropriate,
discharge and replace the independent accountants. The independent
accountants shall report directly to the Audit Committee and
shall be evaluated by the Audit Committee.
- Determine
the independence of the independent accountants by: (i) reviewing
and considering the written disclosures and the letter from
the independent accountants required by Independence Standards
Board No. 1, as it may be modified or supplemented, that they
are independent; (ii) actively engaging in a discussion with
the independent accountants with respect to any disclosed relationships
or services that may impact the objectivity and independence
of the independent accountants; and (iii) taking, or recommending
that the Board take, appropriate action to oversee the independence
of the independent accountants.
- Approve,
in advance, the nature, timing and scope of the proposed audit
of the Company’s financial statements for each fiscal
year and the procedures to be utilized in each such audit. The
Audit Committee may delegate such preapproval authority to one
or more members of the Audit Committee and any preapproval granted
pursuant to such delegation shall be presented to the full Audit
Committee at its next scheduled meeting.
- Approve,
in advance, all requests by management for permissible non-audit
services to be provided to the Company by the independent accountants.
The Audit Committee may delegate such pre-approval authority
to one or more members of the Audit Committee and any pre-approval
granted pursuant to such delegation shall be presented to the
full Audit Committee at its next scheduled meeting.
- On a timely
basis, obtain from the independent accountants and review, in
connection with each audit, a report to the Audit Committee
setting forth (a) all critical accounting policies and practices
to be used; (b) all alternative treatments of financial information
within generally accepted accounting principles that have been
discussed with management, ramifications of the use of such
alternative disclosures and treatments, and the treatment preferred
by the independent accountants; and (c) other material written
communications between the independent accountants and management,
such as any management letter or schedule of unadjusted differences.
- The independent
accountants will provide to the Audit Committee for their review
and comment a report at least annually regarding:
a. the independent accountant’s internal quality-control
procedures;
b. any material issues raised by the most recent internal
quality-control review, or peer review, of the firm, or by
any inquiry or investigation by governmental or professional
authorities within the preceding five years regarding one
or more independent audits carried out by the firm;
c. any steps taken to deal with any such issues and;
d. all relationships between the independent accountants and
the Company.
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The independent accountant will provide a confirmation to
the Audit Committee regarding the rotation of the lead (or
coordinating) audit partner having primary responsibility
for the audit and the audit partner responsible for reviewing
the audit as required by applicable law or listing standards.
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Recommend
to the Board policies for the Company’s hiring of employees
or former employees of the independent accountants who participated
in any capacity in the audit of the Company.
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External
auditors will provide to the Audit Committee a confirmation
that the Company’s external auditors are registered
with the Public Company Accounting Oversight Board.
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Review all reports issued by the independent accountants and
provide the independent accountants with full access to the
Audit Committee and the Board to report on any and all matters
deemed appropriate by the independent accountants.
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Annually, or more frequently to the extent necessary, consult
with the independent accountants outside the presence of management
regarding internal controls and the completeness and accuracy
of the Company’s annual financial statements.
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Direct the attention of independent accountants towards specific
matters or areas deemed to be of special significance, and
authorizing the independent accountants to perform supplemental
reviews or audits that the Audit Committee may deem advisable.
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Participate
in the appointment, promotion, or dismissal of the Company’s
head of internal audit.
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Instruct the internal auditors that they are responsible to
the Board through the Audit Committee.
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Assist with the development and approval of the internal audit
department’s mandate, goals and mission.
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Annually review the internal audit department’s budget,
plan, activities and organizational structure.
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Review significant reports prepared by the internal audit
department together with management’s response and follow-up
to these reports.
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Review with the internal auditors the results of the Internal
Audit department’s monitoring of compliance with the
Company’s Code of Business Conduct.
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Review the performance of the internal audit department.
D.
Financial Reporting Processes
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Prior
to filing the Company’s Form 10Q or Form 10K, review
and discuss the Company’s financial statements with
management and the independent accountants.
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Prior
to disclosure, review and discuss with management the Company’s
earnings press releases, as well as financial information
and earnings guidance provided to analysts and rating agencies.
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Review
and discuss, with management and the independent accountants,
any reports on the Company’s internal accounting controls
rendered by the independent accountants. The review shall
include discussions regarding the quality, adequacy and effectiveness
of the Company’s accounting and financial controls including
computerized information system controls and security.
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Obtain
from the officers providing certifications required in connection
with the filing of the Company’s Annual Report on Form
10-K and Quarterly Reports on Form 10-Q, and review with management,
disclosure of (a) all significant deficiencies in the design
or operation of internal controls which could adversely affect
the Company’s ability to record, process, summarize
and report financial data and any material weaknesses in internal
controls and (b) any fraud, whether or not material, that
involves management or other employees who have a significant
role in the Company’s internal controls.
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For
Form 10-K, annually review and comment on the independent
auditor’s report on Management’s Annual Assessment
of, and Report on, the Company’s Internal Control Over
Financial Reporting, as required by section 404 of the Sarbanes-Oxley
Act of 2002 or the Commission.
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Review and comment on the integrity of the
Company’s financial reporting processes, both internal
and external, by consultation with the independent accountants
at least once annually.
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Review and comment on the independent accountants’
judgments regarding the quality and appropriateness of the
Company’s accounting principles as applied in its financial
reporting.
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Consider and approve, if appropriate, significant
changes to the Company’s accounting principles and practices
as suggested by the independent accountants or management.
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Make periodic inquires, but no less than
annually, of management and the independent accountants with
regard to significant risks and exposures facing the Company
and assess the steps management has taken to minimize such
risks.
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Make inquiries, at least quarterly, of management
and the independent accountants with regard to any off-balance-sheet
transactions and assess the purpose, need and risks.
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No
less than annually, the Audit Committee should independently
address with management and the independent accountants any
significant accounting policies, procedures and judgments
made by management in the preparation of the annual financial
statements.
- Subsequent
to the completion of the annual audit, review separately with
management and the independent accountants any significant difficulties
encountered during the course of the audit, significant changes
in the audit plan or scope of work and any restrictions on the
scope of work or access to required information.
- Review
and comment on any significant disagreement among management
and the independent accountants in connection with the preparation
of the financial statements.
- Review
and comment on significant findings during the year with management
and the independent accountants, including status of previous
audit recommendations.
- Review,
with the independent accountants and management, the extent
to which changes or improvements in financial or accounting
practices, as approved by the Audit Committee, have been implemented.
These reviews should be conducted at appropriate times subsequent
to implementation of changes or improvements, as decided by
the Audit Committee.
F.
Ethical and Legal Compliance
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Annually
review the Company’s Code of Business Conduct. Annually
review and comment on the procedures that management has established
to administer and enforce the Company’s Code of Business
Conduct.
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Along with management, ensure adequate procedures are in place
and being adhered to for receiving and handling complaints
regarding accounting, internal controls or auditing matters
and the confidential, anonymous submission by employees regarding
questionable accounting, internal controls or auditing matters.
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Review and pre-approve conflicts of interest and related party
transactions.
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Review with corporate counsel any legal compliance matters,
including corporate securities trading policies, as may be
deemed appropriate by the Audit Committee.
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Discuss with management and with corporate counsel the status
of material matters such as pending litigation, taxation matters
and other areas of oversight to the legal and compliance area
as may be appropriate by the Audit Committee.
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Perform any other activities consistent with this Charter,
the Company’s By-laws and governing law, as the Audit
Committee or the Board deems necessary or appropriate.
G.
Audit Committee Reporting
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Provide
periodic reports to the Board regarding the activities of
the Audit Committee.
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Issue such reports as may be required by the Commission for
inclusion in the Company’s annual proxy statement.
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